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Apply to Host WPCampus 2018

Do you work in higher education and use WordPress at your institution?

Would you be willing to help plan and host an event on your campus for other higher education WordPress professionals?

Do you wish to invest in higher education and bring web professionals from all over the world to your campus?

If you answered yes to all of the above, WPCampus is looking for a host for our 2018 conference. WPCampus 2016 and WPCampus 2017 were a great success and we’d love to bring our community to you for more education, networking, and, of course, karaoke. 

The hosting application will close TUESDAY, OCTOBER 31, 2017.
Visit our conferences page to learn more about our previous events.

WPCampus is a community and conference for web professionals, educators, and people dedicated to the confluence of WordPress in higher education. Our mission is to advance higher education by providing a support structure and wealth of knowledge for anyone who uses, or is interested in using, WordPress in the world of higher education.

Here are a few details/areas concerning the event that are important to us:

  • We want the event to be held on a university campus.
  • We’re looking for availability in early summer months (June/July), but this is flexible.
  • We want to keep the cost reasonable for our attendees.
  • We want to be close to an international or non-regional airport that has easily available flights.
  • We want attendees to have access to on, or near, campus housing.
  • What kind of catering options are available, or limited, by your venue?
  • What are nearby entertainment options? We are quite fond of karaoke.
  • We need at least 1 room that seats 200+ for main sessions and 3-4 rooms that seat 80+ for breakout sessions.
  • Will there be available parking on-site or nearby?
  • We need session recording/live streaming capabilities.
  • We need strong wifi to support 200+ attendees during sessions.
  • We need tech/AV support to ensure wifi and live streaming stay running.

WPCampus will take applications until midnight Pacific Standard Time (PST) on TUESDAY, OCTOBER 31, 2017. The WPCampus planning team will evaluate the applications, reach out to each applicant to follow up with any questions we might have, and choose the location that best fits our needs and priorities in order to provide an amazing experience for all attendees.

If you would like to submit any accompanying files, please email them to

Apply To Host WPCampus 2018

We understand that some data in this form is extremely contingent. Please submit as much information as possible. If you are unsure about specific information in your application, simply let us know and we can discuss during follow up.

Thank you for taking the time to submit an application. We know your time is valuable and we appreciate your willingness to support our community and the future of higher education. Members of the WPCampus community will review the applications and will be in touch shortly after your submission. At the very latest, we will reach out the first week of November, after the application closes. Feel free to email with any questions/concerns.

  • Your Institution

  • For the time being, and with apologies to those outside the United States, applications are limited to the U.S. But who knows what the future will bring.
  • Please include any general information you'd like to share about your institution. Is there anything we should be concerned about?

    If your institution has an online photo gallery that we can view, we'd love to check it out. Please include the URL. We're looking for general photos of your campus, not necessarily the venue (that will come later) that will help give us an idea of the landscape.

  • Planning Team

  • The planning chair for your institution will be an official co-chair, along with someone from the WPCampus community, for the conference. The chair will have planning responsibilities and be expected to attend meetings.
  • Email of Planning Chair * Required
    1. What is your job title? What department do you work for?
    2. How do you specifically use WordPress at your institution?
    3. Any other information you'd like to share would be wonderful.
  • Please be sure to include their name, email address, and work relationship to the planning chair.
  • Does your institution, or anyone on your planning team, have experience planning conferences? If so, please describe in detail.
  • Local Community

  • For example, a WordPress users group, a campus or regional university group, etc. Their support could be monetary, help with planning, or simply through attendance. These are also great resources to reach out to help spread the word about our event.
  • Event Information

  • We realize that dates are contingent upon many variables so we will not ask for specifics until later in the process. We generally aim for a 2 to 3 day event in June or July.

    For now, we simply ask that you give us some general information about availability on your campus. Please provide as much detail as possible at this time, including any concerns.

    1. Which days of the week are best for your campus?
    2. Would weekdays, weekends, or a Friday/Saturday be best?
  • Venue(s)

  • Please include any general information you'd like to share about your possible venues. Is there anything we should be concerned about?

    If your venue has an online photo gallery that we can view, please include that URL here.

  • Travel/Lodging

  • Please include any general travel information that would be important for the event.

    1. Please list the closest airports and their distance. Please specify their status: international, national, or regional.
    2. What does public transportation look like? Do you have a metro system? Ridesharing?
  • Please include any general lodging information that would be of interest to our attendees. For example, are there on-campus hotels? Off-campus hotels? Would we have access to on-campus residence halls? Provide as much detail as possible, including distance to/from the venue, cost, etc.
  • Networking/Social Events

  • Please include any general information you'd like to share about possible networking or social events in the area or near the venue. Could you host a social event on your campus? Is there anything we should be concerned about?

  • Sponsors

  • Why Should You Host WPCampus?

  • If you would like to submit any accompanying files, please email them to
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