WPCampus Events Committee

About the Committee

The primary purpose of the WPCampus Events Committee is to organize and foster events in support of the organization’s mission, which includes the support of our community of WordPress users in higher education and provides opportunities for learning, growth, and connection. The Events Committee, for example, organizes the annual WPCampus conference.

While the WPCampus Events Committee is largely responsible for oversight of all WPCampus events, it does so through the use of as-needed or non-standing subcommittees. For example, the “WPCampus 2024 Planning Committee” or the “WPCampus 2025 Site Selection Committee”.

The WPCampus Events Committee was chartered on November 17, 2023, and has begun to recruit its initial membership.

The committee will begin to meet and manage organizational events in 2024.

Members of the Committee

WPCampus is currently recruiting for this committee. Visit the Job Board to check for open positions.

How to join the Committee

Visit the Job Board to check for open positions. Otherwise, contact the committee chair to express your interest.

Subscribe to updates

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Subcommittees

There are no current events subcommittees.

Committee charter information

Goals and Objectives

The committee’s goals and objectives include:

Organize successful, sustainable, and engaging conferences (and other events) that provide attendees with valuable learning experiences, networking opportunities, and inspiration.
Ensure all technical and logistical needs of the events are met and maintained, including venue selection, catering, audio-visual equipment, and registration systems.
Continuously improve the event experience by gathering feedback from attendees, patrons, and presenters and use that feedback to make informed decisions about future events.
Develop and implement new initiatives to help the organization achieve its mission and goals, such as expanding reach by creating new events.
Ensure all events are inclusive, equitable, and accessible to all attendees.
Maintain documentation about event planning.
Foster a culture of innovation, collaboration, and empowerment among committee members and volunteers.
Collaborate with other committees and teams within WPCampus, such as the Communications, Membership, or Technical Committee, to ensure that all aspects of the organization’s operations are aligned.

Overall, the WPCampus Events Committee is committed to creating high-quality events that support the community of WordPress users in higher education and provide opportunities for learning, growth, and connection.

Responsibilities and Scope

In terms of responsibilities, the WPCampus Events Committee will:

Meet on a regular basis, typically once a month.
Provide monthly reports to the board on the status of initiatives and events.
Remain fiscally responsible with the committee’s allocated budget.
Submit proposals to request additional funding or resources as needed.
Make recommendations to the board regarding organizational events.
Work closely with other committees to ensure the organization’s events align with the organization’s overall goals.

In terms of scope, the WPCampus Events Committee committee will:

The committee’s work will include all organizational matters related to events.
Have the authority to make event-related decisions on behalf of the organization.
The scope of the committee’s authority is limited to making event-related decisions on behalf of the organization.

The WPCampus Events committee will largely be responsible for oversight of all WPCampus events. However, that does not mean that the base committee is responsible for organizing all WPCampus events. The committee can create subcommittees, for example, the “WPCampus 2024 Planning Committee” or the “WPCampus 2025 Site Selection Committee”.

The event subcommittees will report to the Events Committee, which will, in turn, report to the WPCampus Board of Directors.

Duration of Committee

The events committee is a standing committee. The committee’s timeline for achieving its goals is ongoing, with regular reviews and updates as needed.

Budget

The events committee will develop a budget to be approved by the board. Once approved, the events committee will have the authority to spend its allocated budget as long as purchases align with the committee’s scope and purpose. The committee can request additional resources from the board.

Membership

Membership on the committee is open to all individuals with relevant expertise, with new members recruited continuously.

Chair of the Events Committee

The committee can impose its own membership and governance structure but must have at least one chairperson.

The committee chairperson is an ex officio voting member of the WPCampus Board of Directors. As a board member, the Chair of the Events Committee must attend board meetings and abide by all guidelines under the WPCampus Bylaws.

The committee will communicate with the board through its chairperson.

Recommendations

The committee is encouraged to have a vice-chair who assists the chairperson in their duties and acts as the liaison in their absence.

The committee is also encouraged to appoint a “secretary” or librarian to assist in managing the committee’s reporting.

Expectations of Committee Members

Expectations for committee members include, but are not limited to:

Attend any synchronous meetings based on committee preferences.
Communicate promptly with the committee about attendance and task management.
Dedicate time to complete committee tasks. Time will vary depending on needs.

WPCampus Community Guidelines

Committee members are important delegates of the WPCampus organization. They are expected to uphold our community guidelines, including the WPCampus Code of Conduct and our principles of Diversity, Equity, and Inclusion and Accessibility.