WPCampus Technical Committee Member

This posting is to recruit members for the newly formed WPCampus Technical Committee.

The following outlines the charter for the committee, as well as expectations for its members.

Goals and Objectives

The primary purpose of the WPCampus Technical Committee is to maintain and improve the organization's technical infrastructure.

The specific goals of the committee are to:

• Ensure that all technical needs of the organization are met and maintained.
• Continuously improve the technical infrastructure to meet the evolving needs of the organization.
• Develop and implement sustainable technical solutions to help the organization achieve its mission and goals.
• Foster a culture of innovation, collaboration, and empowerment among technical team members.

To achieve these goals, the technical committee will be responsible for the following tasks:

• Develop and maintain the organization's technical infrastructure, including all WPCampus websites.
• Maintain documentation about the technical infrastructure.
• Collaborate with other committees to assist with technical updates or additions to support the organization's needs.
• Be innovative and have fun with technology; Try new things. Recommend ideas to the board.
• Identify and address any technical issues that may arise.
• Conduct regular audits to ensure the security and reliability of the technical infrastructure.

Responsibilities and Scope

In terms of responsibilities, the WPCampus Technical Committee will:

• Meet on a regular basis, typically once a month.
• Provide monthly reports to the board on the status of technical projects and initiatives.
• Remain fiscally responsible with the committee’s allocated budget.
• Submit proposals to request additional funding or resources as needed.
• Make recommendations to the board regarding technical matters that impact the organization.
• Work closely with other committees, such as the communications committee, to ensure the technical infrastructure aligns with the organization's overall goals.

In terms of scope, the technical committee will:

• Oversee all organizational matters related to technology.
• Have the authority to make technology-related decisions on behalf of the organization.
• The scope of the committee’s authority will be limited to making technology-related decisions on behalf of the organization.

The WPCampus Technology Committee will largely be responsible for oversight of all WPCampus technological needs.  However, that does not mean that the base committee will be responsible for handling or responding to these needs.  The committee can create subcommittees, for example, the "WPCampus Website Committee" or “WPCampus CRM Committee”.

Initial projects

Outside of the defined responsibilities for the committee, like managing the tech stack for the organizational websites, the committee's initial list of projects includes, but is not limited to:

• Finding a new website host (and technical partner)
• Recommending a CRM for the organization

Duration of Committee

The technical committee will be a standing committee. The committee's timeline for achieving its goals will be ongoing, with regular reviews and updates as needed.

Budget

The technical committee will develop a budget to be approved by the board. Once approved, the committee will have the authority to spend its allocated budget as long as purchases align with the committee’s scope and purpose. The committee can request additional resources from the board.

Membership

Membership on the committee will be open to all individuals with relevant expertise, with new members recruited continuously.

Leadership

The committee can impose its own membership and governance structure but must have at least one chairperson.

Director of the Technical Committee

The committee chairperson is an ex officio voting member of the WPCampus Board of Directors. As such, the Chair of the Technical Committee must attend board meetings and abide by all guidelines under the WPCampus Bylaws.

The WPCampus Technical Committee will be initially chaired by its Interim Director, Rachel Cherry. Rachel’s objectives will be to assemble the committee, launch the committee’s initial projects, and provide documentation, training, and guidance for committee members.

After a period of time, the committee will select its new Director (and other leadership) to replace the Interim Director position.

Recommendations

The committee is encouraged to have a vice chair who assists the chairperson in their duties and acts as the liaison in their absence.

The committee is also encouraged to appoint a “secretary” or librarian to assist in managing the committee’s reporting.