(Note: thank you for your patience and understanding as we continue to update the blog with a backlog of meeting minutes for 2024. Please send any comments to secretary@wpcampus.org.)
Meeting date/time: May 7, 2024 at 4:00 pm Eastern
Attendees: Ed Beck, Kevin Grimley, Dash Kees, Kevin Shoffner, Nathan Wallace
Goals
- Report on the organization’s finances.
- Report on new standing committee updates.
- Report on the 2024 annual conference planning.
- Identify action items regarding new standing committees.
- Assign those action items to committee directors or other individuals.
Agenda
Roll Call
- Note attendees of this meeting (in the Details section above), and list any absences.
- Recognize attendee guests.
Approval of Minutes
- Review, correct, and approve the minutes from the previous meeting.
Reports or Presentations
- Report on the organization’s finances.
- Report on new standing committee updates.
- Report on the 2024 annual conference planning.
Old Business
- Discuss unresolved action items from the previous meeting.
New Business
- Identify action items regarding new standing committees.
- Assign those action items to committee directors or other individuals.
Private Session
- A private session may be held here if there are matters that only members of the Board of Directors need to discuss at this time.
Action Items
- A list of action items as a result of this meeting
Closing
- Confirm May 14, 2024 for the next meeting.
- Final thoughts, reminders, or general chit-chat.
Minutes
Call to order.
Dash called to order the monthly meeting of the WPCampus Board of Directors at 4:00 pm (Eastern) on 7 May 2024, virtually in Zoom.
Ed, Kevin G, Dash, Kevin S, and Nathan were in attendance.
Ed requested a private session, and the board met privately to discuss a potential partnership for the upcoming conference.
Report on the organization’s finances.
As of the end of April, the organization is in a good financial position. Ed confirmed that the organization’s recurring expenses are paid, including Mailchimp invoices.Report on new standing committee updates.
Rachel will prioritize research on customer relationship management (CRM) software for the organization; she is willing to be the lead, and would need help for this task. Eventually, the Communications and the Membership committees will partner for administration. Dash will check their notes and provide the finalists from HighEdWeb’s audit of CRM software. After the annual conferences, the Librarians committee can assist with administration in entering organization membership.
Report on the 2024 annual conference planning.
Ticket sales currently total $1,225. The lodging registration form will be published by the end of the week. Nathan is working with Lucy, a student worker in the event office, for space reservations at Georgetown University, especially with regard to audio-visual equipment and requirements.
The conference committee will increase marketing efforts and highlight the early bird registration rates. Weekly meetings need more structure, and for now will focus on programming and proposals in addition to registration.
Nathan will draft programming ideas for the upcoming weekly Friday meeting. The conference will include traditional sessions, and other ideas are an unconference on Wednesday and Birds of a Feather sessions. With regard to Birds of a Feather sessions, several questions were raised, especially as this idea was not communicated during the proposal submission process:
- What is the conference’s definition of Birds of a Feather?
- What would the Birds of a Feather sessions entail?
- Could responsibility for facilitating the track be assigned to the board?
- Could the conference provide a dropbox for attendees to submit track sessions that would then be finalized for Friday events?
Report on standing committee operations.
Rachel will continue recruiting volunteers for the Technical committee. Dash and Reed will recruit for the Librarians committee, and Kevin S. and Danielle will recruit for the Communications committee.
Closing.
The board confirmed Tuesday 21 May 2024 at 4 pm (Eastern) as the date and time for the next meeting.
The meeting adjourned shortly before 5 pm.