(Note: thank you for your patience and understanding as we continue to update the blog with a backlog of meeting minutes for 2024. Please send any comments to secretary@wpcampus.org.)
Meeting date/time: February 23, 2024 at 3:30 pm Eastern
Attendees: Ed Beck, Rachel Cherry, Kiera Howe, Dash Kees, Reed Piernock
Goals
- Create next steps on board member nominations.
Agenda
Roll Call
- Note attendees of this meeting (in the Details section above), and list any absences.
- Recognize attendee guests.
Approval of Minutes
- Review, correct, and approve the minutes from the previous meeting.
Reports or Presentations
- Report on the organization’s finances.
- Report on the Events meeting with Georgetown University.
Old Business
- Discuss changes to the organization bylaws.
- Discuss unresolved action items from the previous meeting.
New Business
- Discuss the progress of new board member nominations.
Private Session
- A private session may be held here if there are matters that only members of the Board of Directors need to discuss at this time.
Action Items
- A list of action items as a result of this meeting
Closing
- Confirm March 15, 2024 for the next meeting.
- Final thoughts, reminders, or general chit-chat.
Minutes
Call to order.
Dash called to order the monthly meeting of the WPCampus Board of Directors at 3:38 pm (Eastern) on 23 February 2024, virtually in Zoom.
Ed, Rachel, Kiera, Dash, and Reed were in attendance.
Dash moved to approve the minutes for the January meeting; Ed seconded the motion. The Board approved the minutes.
Kiera resigned her position on the Board of Directors, effective 29 February 2024. While she is no longer on the board, she would like to stay active in the community and contribute to projects whenever possible.
Report on the organization’s finances.
The board will coordinate with the organization’s accountant to review taxes for 2023. The accountant will need the number of hours for the times the board’s officers are working. Rachel will wait for clarification on “officer”, if that applies to President, Secretary, and Treasurer, or to all board members.
When the next Treasurer is elected, Kiera will assist in the transition to get the financial books in alignment.
Report on the Events meeting with Georgetown University.
An email from Tommy Bennett from Georgetown University’s Summer Conference office emailed with notes from the meeting with himself and Dash, Reed, and Rachel. The board decided June would be too early for the conference in terms of planning, and opted for late July instead.
Dash will be attending a different conference at the time of WPCampus 2024, but will still act as a liaison between the conference planning committee and Georgetown University. Other board members in attendance will take the lead on this year’s Fireside Chat.
Private session to discuss board member elections.
The board met privately to discuss nominations for incoming board members. Nominations for potential board members were decided, while Ed Beck was re-elected. Ed will also serve as Interim Treasurer until officer elections are held. Nathan Wallace was elected to the position of Director of Events.
Charter the remaining committees.
All standing committees have been chartered with the exception of Communications. While the need for a Director of Events was an urgent and timely concern, other committees will elect their own directors.
Rachel will act as Interim Director of Technology. Dash will reach out to interested people to be members of the Librarians.
Rachel stated she will update the organization’s blog regarding these committees, and open postings on the job board.
Discuss changes to the organization bylaws.
The board decided to clarify the language in Section 2.9, so that “may appoint a replacement” specifies this is at the discretion of the board to fill or not fill the vacancy.
Discuss the organization’s non-profit status.
The board affirmed the organization is considered Educational according to the IRS’ rules regarding non-profit organizations.
Closing.
The board confirmed Friday 15 March 2024 at 3:30 pm (Eastern) as the date and time for the next meeting.
The meeting adjourned at 4:53 pm.