(Note: thank you for your patience and understanding as we continue to update the blog with a backlog of meeting minutes for 2024. Please send any comments to secretary@wpcampus.org.)
Meeting date/time: April 19, 2024 at 3:30 pm Eastern
Attendees: Ed Beck, Rachel Cherry, Dash Kees, Reed Piernock, Nathan Wallace
Guests: Kevin Grimley
Goals
- Report on the organization’s finances.
- Report on new standing committee updates.
- Report on the 2024 annual conference planning.
- Vote on new board member elections.
Agenda
Roll Call
- Note attendees of this meeting (in the Details section above), and list any absences.
- Recognize attendee guests.
Approval of Minutes
- Review, correct, and approve the minutes from the previous meeting.
Reports or Presentations
- Report on the organization’s finances.
- Report on new standing committee updates.
- Report on the 2024 annual conference planning.
Old Business
- Discuss unresolved action items from the previous meeting.
New Business
- Vote on new board member elections.
Private Session
- A private session may be held here if there are matters that only members of the Board of Directors need to discuss at this time.
Action Items
- A list of action items as a result of this meeting
Closing
- Confirm May 17, 2024 for the next meeting.
- Final thoughts, reminders, or general chit-chat.
Minutes
Call to order.
Dash called to order the monthly meeting of the WPCampus Board of Directors at 3:42 pm (Eastern) on 19 April 2024, virtually in Zoom.
Ed, Rachel, Dash, Reed, and Nathan were in attendance. Guests included Kevin Grimley.
Ed moved to approve the minutes for the February and March meetings; Rachel seconded the motion. The board approved the minutes.
The board approved Kevin Grimley’s nomination and elected him to the board.
Reed will ensure that all new and current board members are included in the meeting events, Slack channels, and Google Group.
The board discussed changing the date, time, and frequency of board meetings. The monthly side-quests were canceled in lieu of having two shorter meetings per month. Moving forward, meetings will be held on the first and third Tuesday of the month from 4 pm to 5 pm (Eastern).
Report on the organization’s finances.
Ed proposed delivering financial reports on the previous month at the first Tuesday meeting, and reviewing expenses at the third Tuesday meeting.Â
As of the end of March, the organization is in a good financial position. Issues with Stripe were resolved, and there were only recurring transactions. Ed suggested the board reconsider hosting options, including partnerships; the current monthly cost is $84. Ideally, the board would prefer to partner with a hosting provider to receive in-kind donations for server space. The task of listing options and reaching out to Pagely again will be delegated to the Technical committee.
Ed explained he was not finding an ideal institution for the organization’s bank, as one of our requirements is non-profit benefits. Currently, bank records list Rachel, even though the organization is considered the account owner. Another requirement is the ability to have multiple people on one account, or having several authorized signatories.
Report on new standing committee updates.
Rachel will prioritize research on customer relationship management (CRM) software for the organization; she is willing to be the lead, and would need help for this task. Eventually, the Communications and the Membership committees will partner for administration. Dash will check their notes and provide the finalists from HighEdWeb’s audit of CRM software. After the annual conferences, the Librarians committee can assist with administration in entering organization membership.
Report on the 2024 annual conference planning.
Rachel will work on the form for the 2025 conference site selection application, to have in time for the 2024 conference. The organization will provide QR codes and laptops at registration for people who would like to volunteer to join committees or receive information on the organization.
Nathan will connect with Tommy, the GU summer events liaison, on catering and housing requirements, and the timing of paying for catering and housing.
Closing.
The board confirmed Tuesday 7 May 2024 at 4 pm (Eastern) as the date and time for the next meeting.
The meeting adjourned at 5:03 pm.